Event Design: Event Space Diagrams

Event space diagrams are a great way to organize your space on paper so that on event day you, your vendors and your guests have a model to follow.

Most venues will provide empty diagrams with dimensions that you can arrange with your event planner to best suit the event you will be having. Once you have decided on a detailed layout – it is always a great idea to walk through the space with your event planner and venue manager so that everyone on the team knows exactly where everything will be placed and how you have envisioned it.

Changes of course can be made depending on increase or decrease in guest count – but be sure to account for this when creating your table arrangements. If your event is more of Gala when there is not a need for too many table arrangements, then you and your planner want to be aware of the flow of the event.

This means you need to be aware of where guests will enter, where bottle necks might occur, where the most congestion might happen. You also have to be sure to have enough space for the amount of people attending so that guests don’t feel crammed, and you don’t create situations that would make a Fire Marshall frown. Nothing feels less organized then a crowd of people walking in every direction and bumping into one another. This can happen very quickly.

Event space diagrams should include everything you want in that space, from the large tables, stage and dance floor to the small cocktail tables, water stations and buffets.

It’s always great to look at other events of your size and their diagrams so that you can get ideas on how to set-up the space in an unique manner. As the venue if you can drop by an event they have scheduled to see how it is done. Or hire an event company that has worked in that particular space before.

Blue Lotus Insights knows the importance of designing the event space on paper so to make the building upon the foundation a smoother process, but we are also experienced with a large number of venues in Southern California and beyond.

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